You planned your event – lined up the space, speakers, meal – and had a great turnout. Congratulations! You’re done now right?
How do you know if your event was effective in meeting your outreach goals? What could have been done differently to improve the effectiveness? Asking for attendee feedback is a useful evaluation tool that can be used to make decisions on what worked well and what doesn’t. In addition to self-reflection on the event, asking for attendee feedback is one of Iowa Learning Farms’ key tools for planning and holding well attended and effective events.
Through our two-week follow up evaluation we gather feedback on the effectiveness of the field day to help us improve future events. Using a five point scale, attendees are asked to rate the overall quality of the field day, effectiveness of expert presentations (ILF, ISU Extension and Outreach, NRCS, PFI, etc.), and effectiveness of farmer presentations.
All three categories saw improvement over 2016 numbers. The effectiveness of expert presentations saw a 10% increase over last year in the people who considered it excellent and the overall quality of the field day or workshop metric saw an 8% increase over last year in the people who considered it excellent.
In addition to the information above in our Year End Evaluation Report, we also compiled our Individual Field Day Report. This report breaks out the evaluation responses by event, as well as how far attendees traveled to attend the event to help with field day promotion efforts – see map below.
An example two-week evaluation is available in our Field Day Marketing Toolkit and we encourage you to modify it and use it for your own event. We are currently revising the evaluation to add more specific questions aimed at improving program content and format. This will be included in the Toolkit update later this spring.